For RTP trail work, choose the Statewide chapter and an "RTP East" or "RTP West" project — not the trail itself.
Returned something? Enter the refund as a negative amount (e.g. -51.04).
1. Your information
Please make sure your mailing address is current — it costs Evergreen $25 to cancel a check that has already been sent.
2. Receipts — expenses you paid for
Add a photo or PDF of each receipt. After each one you'll be asked how to code it.
📎 Tap to add receipts
or drag photos / PDFs here · you can pick several at once
or drag photos / PDFs here · you can pick several at once
3. Mileage
Reimbursed at per mile (effective ).
4. Review & create your PDF
Total personal expenses
$0.00
Total mileage expenses
$0.00
Total expense reimbursement
$0.00
Your report will be emailed to your approver(s) with Finance copied. They approve it by replying to all. Separate more than one typed email with commas.
Your PDF is ready:
Do you use email in a web browser (Gmail, Outlook.com or Yahoo in Chrome, Safari, Edge, etc.)?
The Email for approval button opens your computer's email app, which may not be the one you use —
or nothing may happen. Instead, use Open in Gmail (Evergreen email is Gmail), or
Copy email details below and paste them into a new message.
To:
CC:
Subject:
Copied!
- Tap Email for approval (or Open in Gmail). It starts an email to with Finance@evergreenmtb.org copied.
- Attach the PDF (it's in your downloads) and send. On a phone you can use Share PDF instead — just add your approver(s) and Finance as recipients.
- Your approver approves by replying to all. Your expenses will then be processed and a check mailed to you within 10 business days.
Everything you enter stays on this device — receipts are not uploaded anywhere. Nothing is sent until you email the PDF yourself.